For one of our international clients we are looking for a senior admin/support employee. 

6 month contract with an option to go permanent. 

• Provide high level administrative support to the global teams based in Amsterdam including but not limited to: coordination of executive meetings and local town hall meetings, management of office supplies and equipment, coordination of visiting guests including security cards/access, etc. 
• Manage office space and flexible working to enable an efficient work environment
• Lead office maintenance and management activities, working directly with the local facilities team
• Coordinate with local IT team to manage and track new/existing equipment
• Coordinate administrative arrangements for new joiners and leavers to the Amstelveen office
• Coordinate complex domestic and international travel arrangements
• Prepare time and expense reports and reconcile credit card statements for global team executives 
• Support Global Finance with reconciliation of invoices, management of vendor inquiries, coordination with offshore finance teams, etc.
• Manage local communications for Amstelveen office, supporting HR and maintain existing collaboration sites
• Update key contact lists and distribution lists including the International Partner Directory
• Support and coordinate key people centric programs and well being initiatives
• Be responsible for driving collaboration between the administrative staff within the Amstelveen office
• Ensure appropriate cover across local administrative staff
• Collaborate with local HR and provide support where appropriate
• Be comfortable with dual reporting lines locally and globally

Competencies

• Self-starter with the ability to work autonomously 
• Ability to create and foster relationships with management and communicate at a senior level
• Ability to work well under pressure
• Good written and oral communication skills for effective communication at all organizational levels
• Previous experience of financial administration is desirable

Qualifications

• Fluent in English (verbal and written)
• Minimum of five years of executive level administrative support experience; preferably within a professional services firm 
• Previous supervisory experience
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook 
• Ability to work in a global and virtual environment 
• Ability to work a flexible schedule and overtime as needed
• Attention to detail and pride in well-presented and accurate work
• Strong customer service orientation. 
• Close attention to detail with the demonstrated ability to multi-task and effectively prioritize in a fast paced environment

Resume along with your motivation and holiday plans can be emailed to sales@it-nl.com